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Switchboard Operator

Job ID 83801 Full / Part Time: Part-Time
Location: Greenfield, Massachusetts
Regular/Temporary: Regular

Baystate Health, a leading not-for-profit integrated health system, is transforming the delivery of health care to the communities it serves. Baystate Health (BH) is one of New England’s leading and largest integrated healthcare systems, serving more than 800,000 people throughout Western Massachusetts. With about 12,000 employees, a 1,200-member medical staff, and net patient service revenue of more than $2.3 billion, this dynamic and growing system includes an academic medical center, a children’s hospital and three community hospitals. It also includes a large multispecialty group, (Baystate Medical Practices), Baystate Home Health, Baystate Reference Laboratories, and Health New England, a 205,000-member health insurance company.

The mission of Baystate Health is “to improve the health of the people in our communities every day, with quality and compassion.” For over 130 years, Baystate has been a keystone of Western Massachusetts as it has evolved, grown, and emerged as one of the highest quality and most effective health care providers in the nation. Baystate Health was named a top 15 Health System in the country by Thompson Reuters; and is a PRC National Excellence in Healthcare Award Winner. Most recently US News and World Report ranked Baystate Medical Center and Massachusetts General Hospital as the only two hospitals in Massachusetts to achieve top quality ranking for five common procedures and conditions such as total joint replacement and congestive heart failure.

Baystate Health believes that the advancement of knowledge, through education and research, is essential to its mission of improving the health of the communities it serves. Baystate Medical Center has major programs in postgraduate medical education with residencies in Medicine, Surgery, Anesthesiology, Radiology, Pathology, OB/GYN, Pediatrics, Medicine-Pediatrics, Emergency Medicine, and Psychiatry; along with 22 fellowship programs.

Baystate Health is a forward-thinking organization. With impressive size, scope, and expertise, Baystate Health is the longtime market leader for health care services in western Massachusetts and is financially solid. However, as in most regions of the country, the healthcare landscape in western Massachusetts has shifted as a result of ever-increasing economic pressures and corresponding provider consolidation. Baystate Health is committed to its position as the key provider of tertiary level medical services to the people of Western Massachusetts. At the same time, Baystate Health has embraced a broader mission of promoting better health for the communities it serves and reducing health disparities. Baystate Health is committed to the provision of high value health care and is transforming how it delivers care and educates the next generation of physicians. One example of this is TechSpring, Baystate Health’s digital health care laboratory in downtown Springfield. Founded in June 2014, TechSpring works with entrepreneurs on ways that health care technology can fade into the background and take up less time.

In June 2015, Baystate Health established a new partnership with the UMass Medical School to develop a new regional clinical campus in Springfield, known as the University of Massachusetts Medical School – Baystate (UMMS-Baystate). UMMS-Baystate is now home to UMMS’ four-year Population-based Urban and Rural Community Health (PURCH) track, which welcomed its inaugural class of 22 medical students in Autumn 2017. Through this innovative program, the three institutions are partnering to strengthen the pipeline of new primary care physicians for the future in Western Massachusetts. These three institutions have also collaborated to create the Institute for Healthcare Delivery & Population Science, to generate and apply new knowledge to transform health care delivery and population health in support of Baystate Health’s strategic goals. The Institute conducts health services research projects in partnership with local, regional, and national stakeholders.

Baystate Franklin Medical Center (BFMC), located in Greenfield, MA, is an 89-bed community hospital that joined Baystate Health in 1986. The hospital boasts a state-of-the-art surgical center and a new endoscopy center that opened in August 2017. BFMC provides high-quality inpatient and outpatient services to communities in Franklin and Hampshire counties, as well as southern Vermont. Specialized programs include wound care and hyperbaric medicine, heart and vascular care, cancer care, family-centered obstetrical care, sports medicine, specialty medical and surgical services, inpatient behavioral medicine, and 24-hour emergency services.

Under minimal supervision, the Switchboard Operator receives & assesses requests from all major constituencies: patients, families, physicians, vendors and staff. Analyzes request and provides accurate triage using approved processes. Dispatches critical codes. Provides courteous assistance and support to patients, visitors, internal customers as well as key contacts in a 24 hour by 7 day a week setting. BFMC Scedules Interpreters, monitors security system takes appropriate action if necessary.  Adheres to system and department compliance policies, and any applicable laws and regulations. 

In the absence of the Lead Client Service Specialist, may be assigned to assist with day to day activities of the work group. Communicate effectively with subordinates, peers and management. Provides direction, training and leads work group in a collaborate effort.

  • Knowledge of communication equipment such as Smart Phone, pagers, MessagePro messaging software, and computers
  • Relay messages, complaints and concerns from clients to supervisor or lead in a timely fashion
  • Paging subscribers for internal and external clients
  • Activates emergency code teams, disaster response team as well as stat pages
  • Accepts, manages, and thrives in a changing environment
  • Alert Engineering to OR alarms
  • Committed to excellence, communication, and professionalism
  • Gives and accepts feedback, gathers, relays and responds to information with clarity
  • Demonstrates sensitivity and negotiation skills
  • Mentors other team members
  • Incumbent is expected to adhere to System and Department compliance policies, and any applicable laws and regulations
  • Incumbent is expected to perform other similar and related duties as assigned
  • Management has the right to change or add to the job responsibilities at any time
  • Proficient in scheduling Interpreters based on requests
  • Proficient in monitoring Safelinc and Premysis security systems, report  issues to appropriate pre-determined departments when necessary

  • High School Diploma
  • 3-5 years customer service or telephone operator experience
  • Computer Skills, XP, Windows 7, MAC a plus
  • Ability to type 35 wpm.
  • Must be able to effectively diagnose situations and can be entrusted to use sound judgment.
  • Ability to handle and resolve sensitive situations with grace, tact, care, warmth, compassion and professionalism.
  • Must be able to handle multiple tasks.
  • Ability to work in a fast paced environment.
  • Schedule must be flexible to respond to emergency coverage.
  • Able to work in a close team environment.
  • Possess, great organizational, verbal, and motivational, skills.
  • Must posse’s active listening skills to ensure good call quality accuracy.
  • Supports organizational change, and suggestions.
  • Treat clients with respect, working together to meet the needs of the business.
  • Must be positive.
  • Supports a learning environment.
  • Does not participate in gossip or allows gossip or negative comments.
  • Complies with office guidelines.
  • Provide outstanding customer service to internal and external customers

This is a 16 hour per week position, 2:45p-11:15p (16 hours per week: Friday, Saturday, Sunday), every other weekend and holiday, located in Greenfield, MA. Candidate must be able to attend day time orientation in Holyoke and Springfield, MA.

Important Transfer Information

All Baystate Health transfers are contingent upon receiving a successful reference from your current supervisor and approval from Health Services which may include a drug screen.  Transfers may also require verification of additional credentials, a driving record check, a national background check or other employment or background verifications.  An authorized Human Resources representative or the hiring manager may review your human resources file if you are selected as the finalist for a position.  Internal applicants must meet all requirements and qualifications of the job posting.  This position may be part of the Caregiver Identification Program.  Please refer to eWorkplace for details.

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

For a complete listing of all Baystate Health jobs, or to access an incomplete application, click here

Trouble applying or uploading a resume? We invite you to email us at or call us at 413-794-3666.

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